Employee onboarding is a lengthy, time-consuming process that requires personalized attention. Using HR onboarding software can help your company save time and improve the experience for new hires.
Request demos and trials of different software to see which one works best for your team. Look for user-friendly interfaces HR onboarding software, and guided workflows that make it easy for HR teams and new hires to understand how to use the system.
Automate Your Process
HR teams often juggle multiple administrative tasks while working with new hires. This can result in slower responses to queries and frustration for the new employee.
The onboarding process involves a lot of paperwork, from employee contracts to federal I-9 forms and W4s to direct deposit information and workplace policy acknowledgment forms. An automated workflow that can handle these forms ensures that documents are correctly filled out and recorded in the system.
It also enables HR teams to quickly and accurately provide their new hires with the necessary answers. That can be anything from setting up their email account to providing access to facilities and apps to answering frequently asked questions about company policies and benefits. Automating these processes allows HR teams to focus on providing a great onboarding experience for their new hires.
Create a Personalized Experience
Many companies send new hires a bunch of corporate-branded swag in their welcome kits. These include calendars, notebooks, pens, and other items that aren’t needed to do the job.
HR software can eliminate paperwork by allowing employees to enter all necessary information and e-sign their contracts before their first day. This allows HR teams to cross all essential paperwork items off their lists ahead of time and saves valuable desk space.
Choosing a customizable onboarding experience that isn’t overwhelming is critical for the success of your HR team and new hires. Look for tools with a clean and uncluttered user interface and the ability to personalize them with company branding.
Create a Consistent Experience
HR teams often work with multiple systems, including employee records management, payroll, benefits enrollment, and PTO solutions. Luckily, great onboarding software integrates with all these solutions and can automatically transfer new hire information from one system to another, reducing the amount of manual data entry that typically takes place.
The consistent experience makes it easier for new employees to access the necessary information while giving HR staff more control over the process. For instance, a good HR onboarding solution will allow managers to communicate with new hires via video and share company policies online so that all employees receive the same information in the same way. This can make a huge difference in how new hires feel connected to their company.
Track Your Process
When you choose the right HR onboarding software for your organization, it should have customizable workflows to suit your specific needs. It should also include a rules-driven process for approvals, notifications, escalations, and reminders and a centralized document manager for storing employee contracts, background checks, direct deposit information, emergency contacts, and workplace policy acknowledgment forms.
It would help if you also considered how easy it is for employees to navigate the software and find the necessary information. If they can easily find what they need, they are more likely to use the program regularly and be successful in their new role. The good news is that there are a lot of tools out there that help make the onboarding process easier and better for all involved.
Share Your Experience
It can be not easy to keep track of the various forms and pieces of information that need to be gathered and processed by HR and managers for each new hire. This can lead to errors, especially when handling sensitive information like Social Security numbers and banking details.
The best onboarding software has an automated workflow that directs employees from one task to the next. This eliminates the need for paper documentation and makes it easy for employees to self-service.
New hires can fill out their federal I-9 and W-4 documents, complete state tax forms, organize their direct deposit info, and digitally agree to workplace policies. This can save HR and hiring managers time and money! And it can also help to improve employee engagement and retention.
